SimpleOne ITAM
A system for accounting and asset management that optimizes the use of IT resources and provides infrastructure transparency in large companies
When you need a system for IT asset management
Asset management is becoming more complex
Accounting for software and physical assets becomes a black box.
There are more assets and types of assets
A growing fleet of equipment cannot be controlled manually.
Regulatory requirements are tightening
High risk of fines and suspension of projects due to non-compliance with licensing and import substitution requirements.
Scalability issues of manual accounting
Direct losses on FOT and slowdown of key projects.
It is difficult to maintain the condition of the assets
It is difficult to keep track of the condition of each device and perform timely replacements.
Consolidation of data and processes
You need to consolidate data and processes when using multiple systems.
Asset management is becoming more complex
Accounting for software and physical assets becomes a black box.
There are more assets and types of assets
A growing fleet of equipment cannot be controlled manually.
Regulatory requirements are tightening
High risk of fines and suspension of projects due to non-compliance with licensing and import substitution requirements.
Scalability issues of manual accounting
Direct losses on FOT and slowdown of key projects.
It is difficult to maintain the condition of the assets
It is difficult to keep track of the condition of each device and perform timely replacements.
Consolidation of data and processes
You need to consolidate data and processes when using multiple systems.
SimpleOne ITAM capabilities
Asset lifecycle management
| Life cycle control from registration to disposal |
| Ability to book assets for projects or employees |
| Real-time availability check |
| Manage movement of assets between different locations and warehouses |
| Transparent asset write-off procedure, including automatic documentation and reporting |
Inventory
| Automated processes for accurate and fast inventory of all hardware assets |
| Unified accounting system |
| Simplified audit procedures through accurate and up-to-date asset condition reports |
Asset registration
| Creation and registration of assets in minutes - all data at once in the system |
| All stages, from registration to disposal, under control in the asset management logical database (AMDB) |
| Instant identification - print barcodes directly from the system |
Asset management directories
| Centralized management of all nomenclature models and their characteristics |
| Detailed maintenance of the locations of each asset |
| Quick and easy updating of reference data to keep information up to date |
Contract management and documentation
| Full control over asset movements |
| Accurate documentation of write-offs |
| Automation of accounting for contractual obligations and their fulfillment |
SimpleOne ITAM processes
Budget
| Establishing and defining budgets |
| Accounting for savings |
| Harmonization |
| Adjustment |
Needs
| Nomenclature maintenance |
| Model catalog |
| Limit control |
| Harmonization and consolidation |
Contracts
| Preconfigured contract and document types |
| Deadline tracking |
| Contract Management |
| Document Accounting |
Procurement
| Order processing |
| Supplier selection |
| Contracting |
| Purchasing |
Assets
| Asset management throughout the life cycle |
| Operational accounting processes |
| Accountability Accounting |
| Accounting for spares, batches |
Costs
| Accounting of actual costs by CFA, assets, contracts |
| Cost allocation |
| Construction of SFM |
Budget
| Establishing and defining budgets |
| Accounting for savings |
| Harmonization |
| Adjustment |
Needs
| Nomenclature maintenance |
| Model catalog |
| Limit control |
| Harmonization and consolidation |
Contracts
| Preconfigured contract and document types |
| Deadline tracking |
| Contract Management |
| Document Accounting |
Procurement
| Order processing |
| Supplier selection |
| Contracting |
| Purchasing |
Assets
| Asset management throughout the life cycle |
| Operational accounting processes |
| Accountability Accounting |
| Accounting for spares, batches |
Costs
| Accounting of actual costs by CFA, assets, contracts |
| Cost allocation |
| Construction of SFM |
Integration capabilities of SimpleOne ITAM
Unify all asset management systems
| Rich well-documented REST API |
| Seamless integration with ITSM and other SimpleOne business applications |
| Connector to Discovery Systems |
| Connectors to popular services and messengers |
| Integration with 1C financial systems, ERP and BI systems |
Unify all asset management systems
| Rich well-documented REST API |
| Seamless integration with ITSM and other SimpleOne business applications |
| Connector to Discovery Systems |
| Connectors to popular services and messengers |
| Integration with 1C financial systems, ERP and BI systems |
See other products
Seamless integration with SimpleOne products
See other products
Seamless integration with SimpleOne products
FAQ: How to prepare for the ITAM system implementation project?
What goals and objectives need to be defined before implementation?
Identify the reasons for implementing ITAM - cost reduction, efficiency improvement, compliance with regulatory requirements. Formulate specific, measurable goals related to the company's business objectives: reduce inventory time, optimize procurement costs, strengthen asset control.
How do you audit the current state of your processes?
Analyze what types of IT assets the company has and how they are accounted for. Identify who is responsible for different aspects of asset management. Identify which processes are already formalized and which exist only at the level of verbal agreements.
What systems do you need to consider when planning your integration?
Determine which existing systems contain asset data - ERP, accounting systems, inventory systems. Decide which of them will be sources of data for ITAM and which will receive data from ITAM. Explore the technical possibilities of integrating these systems.
How to generate requirements for an ITAM system?
Prepare functional requirements - what processes the system should support. Define integration, reporting and analytics requirements. Consider technical requirements for performance and scalability, as well as security and access control requirements.
How long does it take to implement an ITAM system?
A pilot project usually takes 2-3 months. Full implementation depends on the size of the company and the complexity of processes - from 4-6 months for medium-sized companies to a year for large corporations. You can start with one service, test the approach and gradually scale up to the entire IT department.
How do you ensure successful implementation of the system?
Minimize manual data entry by automating data collection and integrating with existing systems. Provide employee training and user support during the onboarding period. Formalize asset management processes in the form of policies and regulations.
